Thank You, Volunteers – WordCamp Kathmandu 2019

WordPress Nepal itself is a mature community in Nepal. Since 2012, this community is regularly conducting WordCamps every year. This year, we’ve just concluded the WordCamp Kathmandu 2019 with a huge success.

Volunteering is not easy and feasible for everyone. But we must say we are rich with efficient volunteers at every event.

“Giving back to the community” is not only a slogan for us, but it’s like decency which is labeled by this community.

Er. Surendra Shrestha

WordCamps are actually the best way to get to know people in a community. When you contribute a little time to this community, you’ll have an opportunity to interact with WordCamp Organizers, Sponsors, Speakers, and Attendees in a powerful way. So who have volunteered at WordCamp Kathmandu 2019 – I am sure you didn’t regret it.

First of all, I would like to thank WordCamp Kathmandu 2019 Organizing Team. There were really hard work and effective team formation behind this event to conclude with a grant success.

Me, with Biplav Subedi, got Volunteer Wranglers as a major role at this event. So on behalf of WordCamp Kathmandu 2019, we would like to thank each and every one of volunteer for your marvelous support.

We made WordCamp Kathmandu 2019 a reality! With few months of preparation went into making this conference come true. I would like to personally thank all the volunteers who took time out of their busy schedules to help us with everything from photography to taping down extension cords. Without you guys, WordCamp Kathmandu wouldn’t have run as smoothly as it did.

Roles to individual volunteers at WordCamp Kathmandu 2019

We’ve defined a few major roles to individual volunteer. There are some important tasks for each but we’d not given any pressure to anyone personally. Because we believe that we’re best to have fun while doing works at this event.

Thank you to our Volunteer Team for doing everything from registration to monitoring sessions to helping with lunch and just being helpful, friendly faces with Crew T-shirts.

Hall LEAD

• You are the main team leader to the allocated hall.
• Your main responsibility is to run the sessions smoothly.
• You have to co-ordinate with Timekeeper, Door guard, Tech & Speaker help, Mike Runners, Social Media handlers and other volunteers within the Hall.

Timekeeper

• Your responsibility is to start and end the sessions, talks on time.
• Show time card to speakers for their remaining time during the session.
• You have to help the speakers stay on proper time track.

Door guard

• You have to warmly welcome people into the halls before the session starts.
• Make halls peaceful by maintaining silence when people entering or exiting the halls during the talks.
• You will get good chances to see the sessions when you’re guarding the door.
• During the Q&A’s you have to help microphones runners at backside of halls.

Tech help

• Your role is to connect with Audio & Video Wrangler.
• Your job is to make sure that session doesn’t go wrong with any technical difficulties.
• You should have technical knowledge to resolve the issues.

Microphone Runners

• Its super easy job but should be speedy person resolving last minute issues.
• You have to assist the Hall lead with things that might be needed in the hall.
• Main role is to run microphones during the Q&A’s.

Social Media handlers

• You are responsible to write posts and share pictures during the sessions
• You will have to post directly on the WCKTM2019 social media accounts.
• You should interact and response to the people who are commenting on posts.
• you have to be fast and accurate due to the time constraint.
• You need to support attendees if they ask for help using social media.

Media & Communication Support

• Your role is very important during the whole event.
• You have to communicate with the Photography/video team.
• You have to make sure that all photos/videos are captured as per needed.
• You need to find and share news during the event.
• You have to prepare and set up interviews with speakers, attendees and more.
• You make sure all Media supporters and Media partners get updates during the conference.

Gutenberg Lab Assistant

• Directly co-ordinate with Gutenberg Session Lead
• You have to be technically sound with Gutenberg.
• Help attendees to get the expected results
• Overview progress
• At the end of the session, select one of the best layout built by the attendees to award the winner.

WP Beginners Lab Assistant

• Directly co-ordinate with WP Beginners Session Lead
• You have to be potentially good with all about WP.
• Help attendees to get the expected results
• Overview progress
• At the end of the session, select one of the best layout built by the attendees to award the winner.

Workshop Assistant

• Directly co-ordinate with Workshop Session leads.
• You have to create friendly environment for Workshop leads during their workshop.
• Attendees need an approval sign from Happiness Bar manager to get in a workshop and it’s your job to verify those.
• It’s your role to make sure nobody is a disturbance during a workshop.

Happiness Bar Manager

• You are the leader of Happiness bar.
• You should be comfortable helping people with all kinds of WordPress related Q&A’s.
• You have to be friendly there.
• You have to keep inviting face that makes people feel comfortable asking all the questions.

Happiness Bar Techinal Assistant

• This is totally technical role.
• You have to co-ordinate with Gutenberg Lab Room Assistant, WP Beginners Lab Room Assistant and Workshop Assistant together.
• When Attendees are applied for Workshop and Lab, then you have to verify following amenities along with them.
  • For Gutenberg Lab
    • Laptops and adapters
    • XAMPP/WAMP/MAMP or any other local development server installed https://make.wordpress.org/core/handbook/tutorials/installing-a-local-server/xampp/ .
    • Latest WordPress setup (https://wordpress.org/download/) with twenty-nineteen theme installed.
  • WP Beginners Lab
    • Laptops and adapters
    • XAMPP/WAMP/MAMP or any other local development server installed https://make.wordpress.org/core/handbook/tutorials/installing-a-local-server/xampp/ .
  • React Workshop
    • Laptops and adapters
    • XAMPP/WAMP/MAMP or any other local development server installed https://make.wordpress.org/core/handbook/tutorials/installing-a-local-server/xampp/
    • Latest WordPress setup (https://wordpress.org/download/) with twenty-nineteen theme installed.
    • Add some dummy post in backend or import Theme test file as instructed here.
    • Node installed.

Registration & Swag Station Manager

• Set up the Registration & swag table.
• Plan and make sure all kinds of stuff are in good order.
• Coordinate with Swag Station lead, Finance, and Print Wrangler
• Oversee the swag area and make sure everything is fine.
• Make sure that enough volunteers are present at swag station.
• Create a system to hand out T-shirts and check who got one.

Swag Station Assistant

• Work with Swag Stations Manager and other volunteers
• Help Attendees to get the swag quickly.
• Make sure all stations are peaceful

After Party Entrance Manager

• Welcome people to the after-party and check their badges.
• You have to get people into the venue in a quick and organized way.
• You set the mood for the team to get people excited to enter the party-location.
• You make sure to keep out unwanted guests.

Photography Assistant

• Photography is a skill, so your job is to snap proper photographs.
• You have to work with Photography Team.
• You have to show your talent. Your job is rewarding long after the event is over.
• You have to make sure that you do not miss the important photographs of speakers while taking the sessions, Sponsors Stall and more.

Event Host

That’s all for this year, everyone… Let’s celebrate for the huge success of WordCamp Kathmandu 2019 and let’s do it again next year? You know we will be always looking for more new faces. stay tuned …….

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